CEO Office Manager
Posted 29 days ago · 0 applicants
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The role in plain words
This role involves working directly with the CEO to manage their daily schedule, calendar, and communications, including emails and WhatsApp. You will coordinate internal and external meetings, organize travel logistics, prepare briefing materials, and follow up on action items. Additionally, you will handle confidential information and support both business and personal logistics as needed.
- Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role
- Ability to work onsite from both Umm al-Fahm and Haifa offices
- Fluent in Arabic (spoken and written)
- Fluent in Hebrew (spoken and written)
- Fluent in English (spoken and written)
- Experience supporting founders, CEOs, or senior executives in high-growth companies
Extracted from the job description · kept up to date automatically
Who this suits
This role suits organized professionals with previous experience as an Executive Assistant, Personal Assistant, or Office Manager who are fluent in Arabic, Hebrew, and English. It is less ideal for those who cannot work onsite from both the Umm al-Fahm and Haifa offices.
Full job description
Original listing · kept for reference🌟 Join a Startup That’s Actually Scaling.
Why HAAT?
HAAT is one of the fastest-growing delivery and quick commerce tech companies in the region.
We started in peripheral cities solving real-world complexity informal addresses, cash-heavy markets, fragmented courier networks and turned it into a scalable logistics engine.
Today, we operate across 40+ cities, expanding beyond restaurants into grocery, retail, digital, and fintech services.
Behind every strategic decision is strong execution and that's exactly where you come in.
You'll work side by side with the CEO, helping create the structure, organization, and focus that enable one of the region's fastest-growing startups to scale.
What You'll Be Doing:
• Manage the CEO's calendar, meetings, priorities, and daily schedule.
• Coordinate internal and external meetings with employees, partners, investors, and stakeholders.
• Organize travel, transportation, hotels, and logistics.
• Manage the CEO's email inbox by prioritizing, drafting responses, and following up on key items.
• Support WhatsApp communications, ensuring timely responses and escalation of important matters.
• Prepare meeting agendas, briefing materials, documents, and talking points.
• Follow up on action items, decisions, and next steps after meetings.
• Coordinate hospitality and hosting for guests, partners, investors, and visitors.
• Handle confidential business information with complete professionalism and discretion.
• Support both business-related and day-to-day personal logistics when needed.
• Communicate with employees, suppliers, restaurants, hotels, service providers, and external partners.
• Introduce structure, organization, and operational excellence into the CEO's daily workflow.
• Leverage AI tools to improve productivity, organization, and communication.
What You Bring to the Table:
• Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role.
• Ability to work onsite from both Umm al-Fahm and Haifa offices.
• Fluent in Arabic, Hebrew, and English (spoken and written).
• Outstanding organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• High level of discretion and ability to manage confidential information.
• Strong problem-solving skills with a fast response mindset.
• Comfortable using Google Workspace, email, calendars, WhatsApp, task management platforms, and AI productivity tools.
• Ability to prioritize multiple tasks while remaining calm under pressure.
• High emotional intelligence and excellent relationship-building skills.
• Strong ownership, accountability, and follow-through.
• Proactive mindset with the ability to anticipate needs before they're communicated.
• Bonus: Experience supporting founders, CEOs, or senior executives in high-growth companies.
🎁 What’s in It for You:
• Work directly alongside the CEO of one of the fastest-growing technology companies in the region.
• Gain unique exposure to strategic decision-making across every department of the business.
• Play a critical role in helping leadership operate at the highest level.
• Build strong relationships with senior leaders, partners, and investors.
• Join a fast-paced startup where every day brings new challenges, learning opportunities, and meaningful impact.
Questions about this role
- This listing did not state a salary. We only show pay when the employer publishes it.
- On-site
- Previous experience as an Executive Assistant, Personal Assistant, Office Manager, or similar role, Ability to work onsite from both Umm al-Fahm and Haifa offices, Fluent in Arabic (spoken and written), Fluent in Hebrew (spoken and written), Fluent in English (spoken and written)