Executive Assistant & Office Manager
Posted 16 days ago · 0 applicants
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The role in plain words
This role combines executive support and office administration to assist senior leadership and manage daily office operations. Day-to-day tasks include managing complex calendars, coordinating international travel, overseeing office supplies and vendors, and supporting HR administration and employee events.
- 1+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role
- Fluent English (written and verbal)
- Experience managing complex calendars and coordinating international travel
- Excellent organizational, multitasking, and communication skills
- Strong service orientation, attention to detail, and ability to work independently
- Experience in a global company
Extracted from the job description · kept up to date automatically
Who this suits
This role suits highly organized individuals with at least one year of experience in an administrative or office management role who are fluent in English. It is less ideal for those seeking remote work, as it is a full-time, on-site position in Herzliya.
Full job description
Original listing · kept for referenceDescription
We are looking for a highly organized, proactive, and service-oriented Executive Assistant & Office Manager to support senior leadership and help drive office operations, the employee experience, and company culture.
This is a dynamic role that combines executive support, office administration, HR coordination, and employee welfare in a fast-paced global environment.
Responsibilities
Executive & Administrative Support
• Manage complex calendars, meetings, and schedules for senior leadership across multiple stakeholders and time zones.
• Coordinate domestic and international travel, including flights, hotels, transportation, expense reports, and reimbursements.
• Provide ongoing administrative and personal support, including special projects and day to day coordination.
Office Operations
• Oversee daily office operations and maintain a professional, organized, and welcoming work environment.
• Manage meeting rooms, office supplies, vendors, and operational needs.
• Welcome candidates, visitors, and business guests, and support recruitment logistics, including interview coordination and preparation.
Employee Experience & HR Administration
• Support onboarding and HR administrative processes.
• Coordinate employee welfare initiatives, including birthdays, holidays, gifts, recognition programs, and employee engagement activities.
• Plan and execute company events, team-building activities, happy hours, and company trips.
• Provide operational and administrative support to the People & Operations team as needed.
Requirements
• 1+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role.
• Fluent English (written and verbal) – mandatory. The role involves daily communication with international employees, offices, vendors, and stakeholders.
• Experience managing complex calendars and coordinating international travel.
• Excellent organizational, multitasking, and communication skills.
• Strong service orientation, attention to detail, and ability to work independently.
• Proficiency in Microsoft Office and Google Workspace.
• Experience in a global company– an advantage.
• Full-time, on-site position (Herzliya)
Questions about this role
- This listing did not state a salary. We only show pay when the employer publishes it.
- On-site
- 1+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role, Fluent English (written and verbal), Experience managing complex calendars and coordinating international travel, Excellent organizational, multitasking, and communication skills, Strong service orientation, attention to detail, and ability to work independently