Executive Coordinator

On-site - Longevity AI, Tel Aviv, Israel

• Full-time position

About The Position

Longevity AI is on a mission to deliver 10 billion healthy years by crafting the best health strategy for every person - an optimal lifestyle and clinical plan.

We are building a medical-grade, evidence-based operating system for proactive healthcare that turns clinical, biomarker, wearable, and lifestyle data into personalized actions in real time.

We are looking for a highly organized, independent, and trustworthy Executive Coordinator to support the company’s leadership, own key people operations, and help the Tel Aviv office run smoothly. This is a central, hands-on role requiring strong judgment, initiative, and follow-through.

The Role

You’ll help keep the company organized, coordinated, and running smoothly.

This is a broad, hands-on role combining executive support, people operations, office management, and company-wide coordination. You will work closely with leadership, employees, candidates, service providers, and external partners to ensure that priorities move forward and employees have a positive, well-supported experience.

What You’ll Do

• Support the company’s CEO and leadership with calendar management, meetings, travel arrangements, communications, and administrative follow-up.

• Join key meetings, prepare agendas and notes, track decisions and priorities, and ensure follow-up actions are completed.

• Coordinate effectively across employees, managers, service providers, and external partners.

• Serve as a key owner of people operations, partnering with leadership to support employees, strengthen company culture, and improve the employee experience.

• Coordinate recruitment processes, including job postings, candidate communication, interview scheduling, and administrative follow-up.

• Support team-building initiatives and create thoughtful employee experiences through company events, gifts, activities, and a welcoming workplace.

• Manage the day-to-day operations of the Tel Aviv office, including vendors, supplies, facilities, deliveries, and workplace needs.

• Use AI tools to improve documentation, research, communication, and execution across the company.

Must-Haves

• Excellent organizational, prioritization, and follow-up skills.

• High reliability, attention to detail, discretion, and sound judgment.

• Strong emotional intelligence and interpersonal communication skills.

• Fluent Hebrew and English, both written and spoken.

• Ability to work independently, take ownership, and manage multiple priorities.

• Comfort working in a fast-moving startup environment where initiative, judgment, and execution matter.

Nice-to-Haves

• Previous experience supporting company leadership.

• Experience in people operations, HR, recruitment, office management, or a related operational role.

• Experience working in a technology company or startup.

• Familiarity with BambooHR and Google Workspace.

• Strong proficiency with AI tools such as ChatGPT and Claude.

Why Join

You will play a central role in how the company operates and how employees experience their day-to-day work.

This is not a traditional Executive Assistant position focused on supporting one individual. You will work across the company, supporting leadership, employees, people operations, office management, and internal coordination.

You’ll join a fast-moving team working on meaningful technology at the intersection of healthcare, AI, and longevity.

All levels of experience are welcome to apply.

Please submit your resume in English.

Join us.