Travel Coordinator
Posted 14 days ago · 39 applicants
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The role in plain words
This role is responsible for managing and coordinating all domestic and international travel activities for the company's C-level executive leadership team. Day-to-day tasks include booking flights, hotels, and transportation, securing visas, and building detailed itineraries. The coordinator also handles last-minute travel disruptions and collaborates with executive assistants, security, and travel vendors.
- Experience coordinating complex executive travel
- Strong organizational and planning skills
- Excellent communication and stakeholder management
- Ability to work in a fast-paced environment
- High attention to detail and discretion
Extracted from the job description · kept up to date automatically
Who this suits
This role suits individuals with professional-level English proficiency and proven experience coordinating complex executive travel in fast-paced environments. It is less ideal for those who prefer highly predictable schedules or lack experience managing high-level stakeholder logistics.
Full job description
Original listing · kept for referenceAbout Nebius
Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure.
Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI.
Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D.
The Role
The Travel Coordinator is responsible for managing and coordinating all travel-related activities for the executive leadership team (C-Level).
The role requires exceptional planning, organizational, and stakeholder management skills to ensure seamless execution of complex domestic and international travel schedules,
while supporting business priorities and maintaining the highest level of service and discretion.’
Key Responsibilities
• Coordinate domestic and international travel for C-Level executives.
• Manage flights, hotels, transportation, visas, and travel documentation.
• Build and maintain detailed travel itineraries.
• Handle travel changes, disruptions, and last-minute requests.
• Coordinate with Executive Assistants, Security, Operations, and travel vendors.
• Support travel logistics for conferences, meetings, and company events.
• Ensure compliance with company travel policies and approval processes.
• Maintain travel records and support budget tracking.
• Provide ongoing support before, during, and after travel.
Requirements
• Experience coordinating complex executive travel.
• Strong organizational and planning skills.
• Excellent communication and stakeholder management.
• Ability to work in a fast-paced environment.
• High attention to detail and discretion
• Professional-level English proficiency (written and verbal)
Benefits & Perks
• Competitive compensation
• Career growth and learning opportunities
• Flexibility and ownership
• Collaborative and innovative culture
• Opportunity to work on impactful AI projects
• International environment and talented teams
What's It Like To Work At Nebius
Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI
Equal Opportunity Statement
Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law.
Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire.
If you need accommodations during the application process, please let us know.
Questions about this role
- This listing did not state a salary. We only show pay when the employer publishes it.
- Experience coordinating complex executive travel, Strong organizational and planning skills, Excellent communication and stakeholder management, Ability to work in a fast-paced environment, High attention to detail and discretion