Personal Assistant

We are looking for a highly organized, proactive, and business-oriented Executive Business Assistant to support both the SVP Business Growth and the VP Engineering.

This role serves as a trusted partner, providing executive, operational, and administrative support while ensuring smooth coordination across global business activities, engineering operations, executive meetings, and international travel. The ideal candidate thrives in a fast-paced environment, manages multiple priorities with ease, and maintains the highest level of professionalism and confidentiality.

Responsibilities:

• Manage complex calendars, scheduling, and executive priorities for both executives.

• Coordinate domestic and international travel, including travel plans, accommodations, visas, and logistics.

• Prepare meeting agendas, presentations, briefing materials, meeting minutes, and follow-up actions.

• Coordinate cross-functional activities with Sales, Engineering, Product, Marketing, Finance, HR, Legal, and Operations.

• Support leadership meetings, customer visits, board preparations, conferences, and company events.

• Manage executive communications, documentation, expense reports, invoices, and administrative processes.

• Track action items and ensure timely execution of executive commitments.

• Handle sensitive and confidential information with discretion and professionalism.

Requirements:

• 3–5 years of experience supporting senior executives (VP/SVP/C-level), preferably in a high-tech environment.

• Excellent organizational, multitasking, and coordination skills.

• Strong written and verbal communication skills in English.

• High proficiency with Microsoft Office (including Excel and Outlook), Teams, Google Workspace, and productivity tools.

• Experience coordinating international travel and executive logistics.

• Personal Attributes

• Highly organized and detail-oriented.

• Proactive with a strong sense of ownership.

• Excellent interpersonal and communication skills.

• Able to prioritize, adapt quickly, and work under pressure.

• Professional, discreet, and trustworthy.