Office Manager & Personal Assistant to the CEO
Posted 21 days ago · 114 applicants
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The role in plain words
This role manages daily office operations at the company headquarters, including vendor relations, front desk reception, and onboarding logistics. The person will also act as a personal assistant to the CEO and CFO, handling complex calendars, global travel arrangements, and assisting the finance team with billing, expenses, and payroll tracking.
- 2-3 years of experience as an Office Manager or Executive Assistant in a fast-paced startup or Hi-Tech environment
- Exceptional organizational and multi-tasking skills, with the ability to operate independently and proactively
- Strong attention to detail and a proven ability to troubleshoot office logistics
- Excellent verbal and written communication skills in both Hebrew and English
- High proficiency with Google Workspace (Gmail, Calendar, Drive)
Extracted from the job description · kept up to date automatically
Who this suits
This role suits a service-oriented professional with 2 to 3 years of office management or executive assistant experience in a fast-paced startup environment who is fluent in both Hebrew and English. It is less ideal for those seeking a remote position or those without experience handling confidential executive calendars and office logistics.
Full job description
Original listing · kept for referenceCorsight is looking for an Office Manager & Personal Assistant to the CEO.
Join the heart of Corsight AI’s headquarters. We are seeking a dynamic, service-driven professional to bridge the gap between executive operations and our vibrant company culture. This role is pivotal in shaping the daily efficiency and employee experience of our rapidly growing team.
Responsibilities:
• Own office operations, including vendor management, infrastructure maintenance, and supply chain for our headquarters.
• Manage our office front desk and welcome company guests, creating a warm, professional environment.
• Procure and manage equipment for new hires, assisting with onboarding and offboarding processes for our Israel and global sites.
• Proactively manage complex calendars and coordinate high-level meetings for the CEO and CFO.
• Lead global travel arrangements and logistics using platforms like TravelPerk, Bolt, and Uber.
• Partner with the finance team to streamline billing collection, manage supplier invoices, and oversee expenses in Expensify.
• Support payroll processes for Israel, the UK, and global contractors, including rigorous attendance tracking (TimeWatch).
• Maintain critical operational trackers, including subscriptions, absences, permissions, and budgets.
• Drive employee engagement by coordinating company events, happy hours, holiday gifts, and well-being initiatives.
Requirements:
• 2-3 years of experience as an Office Manager or Executive Assistant in a fast-paced startup or Hi-Tech environment.
• Exceptional organizational and multi-tasking skills, with the ability to operate independently and proactively.
• Strong attention to detail and a proven ability to troubleshoot office logistics.
• Excellent verbal and written communication skills in both Hebrew and English.
• High proficiency with Google Workspace (Gmail, Calendar, Drive) and MS Office suite.
• Demonstrated ability to handle sensitive and confidential information with absolute discretion.
• A service-oriented mindset, passionate about helping others and fostering a positive workplace culture.
Questions about this role
- This listing did not state a salary. We only show pay when the employer publishes it.
- On-site
- 2-3 years of experience as an Office Manager or Executive Assistant in a fast-paced startup or Hi-Tech environment, Exceptional organizational and multi-tasking skills, with the ability to operate independently and proactively, Strong attention to detail and a proven ability to troubleshoot office logistics, Excellent verbal and written communication skills in both Hebrew and English, High proficiency with Google Workspace (Gmail, Calendar, Drive)