Administrative Office Manager

Role Description

The Administrative Office Manager is a part-time, on-site role based in Petah Tikva. This role is responsible for organizing daily office operations, including scheduling meetings, maintaining office supplies and equipment, and managing correspondence and documentation. The Administrative Office Manager supports executives with administrative tasks, coordinates internal and external communications, and assists in planning and logistics for meetings and visits. The role also involves greeting and assisting visitors, handling basic customer inquiries, and ensuring a professional and efficient office environment. Collaboration with team members to streamline administrative processes and support ongoing projects is an essential part of the day-to-day work.

Qualifications

• Strong Administrative Assistance skills, including scheduling, document management, and general office coordination.

• Experience in Executive Administrative Assistance, such as calendar management, meeting preparation, and follow-up support for leadership.

• Proficiency in handling Office Equipment, including printers, scanners, and conferencing tools, and basic troubleshooting capabilities.

• Effective Communication skills, both written and verbal, with the ability to interact professionally across all levels of the organization.

• Customer Service skills to greet visitors, respond to inquiries, and maintain a courteous and helpful office atmosphere.

• Comfort with standard office software (e.g., email, word processing, spreadsheets) and willingness to learn new tools as needed.

• Strong organizational skills, attention to detail, and the ability to manage multiple tasks in a dynamic environment.

• Previous experience in an office management or administrative role; relevant vocational training or academic background is an advantage.