Office Manager
Posted 22 days ago · 53 applicants
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The role in plain words
This role manages the day-to-day operations of the office, which includes handling front desk duties, welcoming guests, and overseeing office supplies and procurement. The person will also support employee onboarding, assist with company events, and provide administrative support to management and internal teams. Additionally, the position involves managing incoming mail, coordinating deliveries, and working with digital tools.
- Previous experience in an administrative/operations role
- Fluent in Hebrew and English (written and spoken)
- Full proficiency in computer applications (Office/ Google Workspace)
- Strong organizational and multitasking skills, with high attention to detail and ability to meet deadlines
- Ability to work under pressure and manage multiple tasks simultaneously
- Experience in a startup environment
Extracted from the job description · kept up to date automatically
Who this suits
This role suits individuals with previous administrative or operations experience who are fluent in both Hebrew and English and have strong organizational skills. It is less ideal for those who prefer not to handle hands-on front desk operations or who lack proficiency in Google Workspace and Microsoft Office.
Full job description
Original listing · kept for referenceAbout us
Jeen.AI empowers enterprises with generative AI through advanced AI agents, automations, voice analytics, and knowledge-based insights across any cloud or on-premise environment. Trusted by industry leaders shaping tomorrow's technological landscape.
We are looking for an energetic, service-oriented Office Manager to play a key role in the day-to-day operations of our office and support the organization’s ongoing activities.
Responsibilities
• Manage front desk operations and host external meetings, including preparing meeting rooms and welcoming guests.
• Oversee office supplies and procurement: inventory tracking, placing orders, distributing equipment, and working with vendors
• Maintain smooth office operations: handle issues, coordinate and manage service providers
• Support employee onboarding processes: prepare equipment, handle administrative tasks, and assist with onboarding experience
• Provide administrative support for company events and employee wellbeing activities (ordering supplies, vendor coordination, preparation of materials)
• Manage incoming calls, mail, and emails; coordinate deliveries and logistics
• Provide ongoing administrative support to management and company teams (preparing materials for meetings, basic calendar coordination, general admin support)
• Work with internal systems and digital tools, and continuously learn new platforms
Requirements
• Previous experience in an administrative/operations role ; experience in a startup environment – an advantage
• Fluent in Hebrew and English (written and spoken)
• Full proficiency in computer applications (Office/ Google Workspace)
• Strong organizational and multitasking skills, with high attention to detail and ability to meet deadlines
• Ability to work under pressure and manage multiple tasks simultaneously
• Creative problem-solving and flexible thinking
• Ability to work independently as well as collaboratively with different teams
• High service orientation, excellent communication skills, and strong interpersonal skills
• Strong sense of ownership and ability to drive tasks through to completion
Questions about this role
- This listing did not state a salary. We only show pay when the employer publishes it.
- Previous experience in an administrative/operations role, Fluent in Hebrew and English (written and spoken), Full proficiency in computer applications (Office/ Google Workspace), Strong organizational and multitasking skills, with high attention to detail and ability to meet deadlines, Ability to work under pressure and manage multiple tasks simultaneously