Office manager

Company Description

Join Publicis Group, Israel's largest influencer marketing ecosystem and work with

leading brands, creators, and social media professionals.

Location: Champion Towers, Bnei Brak (opposite Ayalon Mall)

Work Schedule: Sunday–Thursday, full time position

Hybrid Model: One work-from-home day per week

Dog friendly offices

Overview

Publicis Group is looking for an experienced and service-oriented Administrative Secretary to join our team. This is a front-facing, hands-on role that combines office administration, schedule management, vendors coordination, employee welfare support, and day-to-day operational assistance.

As an Administrative Secretary, you will be responsible for creating a professional, welcoming, and well-organized office environment while supporting the smooth daily operation of the company.

Responsibilities

• Manage executives' schedule and coordinate meetings.

• Provide ongoing administrative support for office operations.

• Handle expense reimbursements and related administrative processes.

• Work with suppliers, service providers, and couriers.

• Serve as the first point of contact at the front desk, including welcoming visitors and providing initial assistance.

• Help maintain an organized, efficient, and representative office environment.

Qualifications

• 1–2 years of experience in administrative or operational roles, including administrative positions during military service, office administration, store management, or similar functions.

• Experience managing calendars and coordinating meetings.

• Experience in a front-facing role involving reception, visitor assistance, or customer service.

• Excellent organizational and multitasking skills, with the ability to manage multiple priorities independently. Strong interpersonal and communication skills.

• Proficiency in Microsoft Office applications.