Executive Assistant & Office Manager

Description

We are looking for a highly organized, proactive, and service-oriented Executive Assistant & Office Manager to support senior leadership and help drive office operations, the employee experience, and company culture.

This is a dynamic role that combines executive support, office administration, HR coordination, and employee welfare in a fast-paced global environment.

Responsibilities

Executive & Administrative Support

• Manage complex calendars, meetings, and schedules for senior leadership across multiple stakeholders and time zones.

• Coordinate domestic and international travel, including flights, hotels, transportation, expense reports, and reimbursements.

• Provide ongoing administrative and personal support, including special projects and day to day coordination.

Office Operations

• Oversee daily office operations and maintain a professional, organized, and welcoming work environment.

• Manage meeting rooms, office supplies, vendors, and operational needs.

• Welcome candidates, visitors, and business guests, and support recruitment logistics, including interview coordination and preparation.

Employee Experience & HR Administration

• Support onboarding and HR administrative processes.

• Coordinate employee welfare initiatives, including birthdays, holidays, gifts, recognition programs, and employee engagement activities.

• Plan and execute company events, team-building activities, happy hours, and company trips.

• Provide operational and administrative support to the People & Operations team as needed.

Requirements

• 1+ years of experience as an Executive Assistant, Personal Assistant, Office Manager, or similar administrative role.

• Fluent English (written and verbal) – mandatory. The role involves daily communication with international employees, offices, vendors, and stakeholders.

• Experience managing complex calendars and coordinating international travel.

• Excellent organizational, multitasking, and communication skills.

• Strong service orientation, attention to detail, and ability to work independently.

• Proficiency in Microsoft Office and Google Workspace.

• Experience in a global company– an advantage.

• Full-time, on-site position (Herzliya)