PMO / ERP Project Coordinator

Factory 54 is a global fashion and lifestyle group, headquartered in Tel Aviv and Amsterdam, with extensive operations across Israel and Europe. Part of the Irani Group, the company employs approximately 2,000 people and is a leading force in luxury fashion and lifestyle retail in Israel. The group represents more than 150 international fashion, footwear, accessories, and beauty brands, alongside a wide network of flagship stores, an advanced e-commerce platform, premium customer experience operations, and a nationwide café network.

Nearly all of the company’s core operations are managed in-house from an innovative headquarters of approximately 450 employees across technology, development, R&D, digital, HR, e-commerce, commercial, logistics, finance, marketing, and content. The company also operates an advanced technology division of over 30 developers, driving innovation and smart retail and e-commerce solutions.

About the Role

We are looking for a highly organized and proactive PMO / ERP Project Coordinator to support a fast-paced international NetSuite transformation program across Europe.

This role requires someone who thrives in a dynamic environment, can manage multiple priorities simultaneously, and is comfortable working with international teams and stakeholders in English on a daily basis.

This is not a purely administrative role. The successful candidate will take ownership of project coordination, drive follow-ups, track dependencies, and help ensure that actions and decisions are executed effectively.

The ideal candidate is exceptionally organized, detail-oriented, and enjoys

bringing structure and clarity to complex projects.

This is an on-site role only (no remote or hybrid work).

Key Responsibilities

Project Coordination & Governance

• Coordinate daily activities across multiple ERP workstreams

• Manage project schedules, meeting calendars, and cross-functional coordination

• Track action items, dependencies, risks, and blockers across workstreams

• Ensure task ownership and follow-up across internal teams and external vendors

• Maintain project tracking tools, governance standards, and reporting

Meeting Management

• Schedule and coordinate meetings across time zones and stakeholders

• Prepare agendas, document minutes, decisions, and action items

• Follow up on pending tasks and escalation points

• Maintain meeting recordings and documentation repositories

Project Knowledge & Communication

• Maintain project documentation in SharePoint / Teams: process docs, training materials, specifications, and testing evidence

• Centralize information from emails, Teams, and meetings; ensure stakeholders receive timely, accurate updates

• Liaise between business users, implementation partners, localization vendors, and technical teams

Required Qualifications

• 2+ years of experience in PMO, Project Coordination, or ERP project environments

• Exceptionally organized; able to manage multiple workstreams simultaneously

• Strong follow-up discipline and accountability - assertive without losing professionalism

• High attention to detail and process rigor

• Ability to separate the essential from the secondary and distill complexity into clear, actionable priorities

• Clear communicator across cross-functional and international teams

• Proactive, independent, and calm under pressure in fast-changing environments

• Fast learner with strong problem-solving instincts and ownership mentality

• Fluent English (spoken and written) - mandatory

Preferred Qualifications

• ERP project experience (NetSuite, SAP, Oracle, Priority, Dynamics, etc.), including rollout and post-go-live phases

• Proficiency in project management tools (Monday, Jira, ClickUp, Asana, MS Project, etc.)

• Experience applying AI tools to improve project efficiency (e.g., meeting summaries, documentation, reporting, or workflow automation)

• Proficiency with Microsoft Teams, SharePoint, and Excel

• Background in Finance, Supply Chain, Logistics, or Retail; fashion and distribution a plus

• Experience in multinational project environments

• Familiarity with structured project methodologies and governance

Why Join Us

This is an opportunity to become part of a strategic international transformation program with significant impact on business operations and future company growth. The role offers exposure to complex global ERP processes, international collaboration, and long-term growth potential within a rapidly evolving environment.