Administrative Manager

We are seeking an Administrative Manager and Executive Personal Assistant for a central role encompassing the day-to-day management of the office, administrative and operational support to management, coordination across internal and external interfaces, and professional support to

employees, managers, suppliers, and clients.

The role combines managerial, operational, and administrative responsibilities within a dynamic, multitasking environment that demands a high degree of organizational sensitivity.

Scope: Full-time, Sunday-Thursday, 08:00-18:00.

Responsibilities:

1. Administrative Management and Day-to-Day Office Operations

 Overall responsibility for the ongoing, orderly administrative management of

the office.

 Providing ongoing administrative support to management, managers, and

company employees.

 Managing office supplies and employee equipment, including ordering,

tracking, and replenishing as needed.

 Managing, filing, and organizing documents, digital folders, contracts, forms,

and organizational information.

 Coordinating organizational well-being activities and providing first-line

support to employees on welfare matters.

 Producing team-building days, company events, and office activities.

 Coordinating travel, flights, hotels, transfers, and related logistics domestically

and abroad.

 Maintaining an orderly, pleasant, presentable, and well-functioning work

environment.

2. Personal Assistant and Executive Support

 Managing the management team's calendar, prioritizing meetings and tasks.

 Preparing agendas, background materials, documents, and presentations

ahead of meetings and sessions.

 Documenting decisions, writing meeting minutes, and tracking task execution.

 Managing task lists, monitoring deadlines, and surfacing matters requiring

attention or a decision.

 Handling correspondence, inquiries, phone calls, and messages on behalf of

management, as authorized.

 Supporting special projects and cross-organizational assignments for

management.

Job Requirements — Mandatory

 At least 3 years of prior experience in office management and/or a personal

assistant role.

 Very high proficiency in English, written and spoken.

 Full proficiency with Office applications and task-management systems.

 Order, organization, thoroughness, and strong attention to detail.

 Strong ability to manage multiple tasks in parallel while meeting deadlines.

 High personal accountability, independence, and the ability to drive processes

forward.

 Excellent interpersonal skills, a service orientation, and the ability to work in a

team.

 High-education degree - an advantage.