Office Manager

About us

Jeen.AI empowers enterprises with generative AI through advanced AI agents, automations, voice analytics, and knowledge-based insights across any cloud or on-premise environment. Trusted by industry leaders shaping tomorrow's technological landscape.

We are looking for an energetic, service-oriented Office Manager to play a key role in the day-to-day operations of our office and support the organization’s ongoing activities.

Responsibilities

• Manage front desk operations and host external meetings, including preparing meeting rooms and welcoming guests.

• Oversee office supplies and procurement: inventory tracking, placing orders, distributing equipment, and working with vendors

• Maintain smooth office operations: handle issues, coordinate and manage service providers

• Support employee onboarding processes: prepare equipment, handle administrative tasks, and assist with onboarding experience

• Provide administrative support for company events and employee wellbeing activities (ordering supplies, vendor coordination, preparation of materials)

• Manage incoming calls, mail, and emails; coordinate deliveries and logistics

• Provide ongoing administrative support to management and company teams (preparing materials for meetings, basic calendar coordination, general admin support)

• Work with internal systems and digital tools, and continuously learn new platforms

Requirements

• Previous experience in an administrative/operations role ; experience in a startup environment – an advantage

• Fluent in Hebrew and English (written and spoken)

• Full proficiency in computer applications (Office/ Google Workspace)

• Strong organizational and multitasking skills, with high attention to detail and ability to meet deadlines

• Ability to work under pressure and manage multiple tasks simultaneously

• Creative problem-solving and flexible thinking

• Ability to work independently as well as collaboratively with different teams

• High service orientation, excellent communication skills, and strong interpersonal skills

• Strong sense of ownership and ability to drive tasks through to completion