Office Manager

At Utila, you’ll help build the modern, enterprise-grade platform that powers digital asset operations for more than 300 global institutions. Our technology secures $15B+ in monthly transaction volume and has protected over $100B to date, and we’re growing fast, backed by $50M in funding and a rapidly expanding customer base. We work on mission-critical systems that demand innovation, precision, and deep technical expertise. If you’re excited by complex challenges, want to work with exceptionally strong teammates, and are looking to make a real impact on the future of financial technology, you’ll feel right at home here. Join us, and help build something big. Role Overview We’re looking for a highly organized, hands-on, and proactive Office Manager to take full ownership of our day-to-day office operations and help create a smooth, efficient, and enjoyable workplace experience. As our Office Manager, you’ll be the go-to person for everything related to the office, from managing vendors and service providers, maintaining our workspace, and keeping the kitchen stocked, to coordinating company-wide travel and managing our travel & expense platform, Mesh. This is a hands-on role that requires strong organizational skills, attention to detail, and the ability to manage multiple priorities and stakeholders independently.

Requirements: • 1–2 years of experience in office management, administration, operations, or a similar role. • Experience working with vendors, suppliers, and service providers. • Ability to work under pressure in a fast-paced environment. • Strong organizational skills and exceptional attention to detail. • Hands-on approach with a strong sense of ownership and accountability. • Excellent communication and interpersonal skills. • Experience managing business travel and employee travel arrangements- advantage • Experience with travel & expense management platforms; experience with Mesh is a strong advantage- advantage • Comfortable managing invoices, expenses, purchasing, and administrative processes. • Ability to work independently, prioritize effectively, and handle multiple tasks in a fast-paced startup environment. • Fluent English – written and spoken.